Home Wedding Checklist

Wedding Checklist

As part of the Something Blue™ Bridal Helper we’ve prepared a helpful Wedding Planning Checklist to help you prepare for your big day!

Wedding Planning Checklist

Checklist Items

Considerations

Groom

Find out what he values in the wedding. Make him as involved as he wants to be but don’t pressure him to be more involved than he’s comfortable with. What are his priorities?
Appreciate your fiancee every day. Don’t let the craziness of wedding planning get in the way of what’s most important! What would make the wedding most enjoyable for him?

Wedding Planner

Research – Get Quotes How hands on will the planner be?
Shortlist your favourites (2-3) What do you need or not need?
Preliminary Meeting How much planning would you realistically like to do yourself?
Check availability for your wedding date
Confirm details of their package
Sign contract
Pay deposit
Get them working for you on the rest of this list!
Check in with the wedding planner regularly, according to your contract with them.

Reception Venue

Research- Get Quotes What’s included? Furniture, décor, linen, AV, etc.
Preliminary Site Visits What are the setup and take down times?
Shortlist your favourites (2-3) Anything you can exclude to save money?
Check availability for your wedding date Ceremony options onsite?
Confirm details of their package
Sign contract
Pay deposit
Re-confirm details (3 months before wedding)

Ceremony Venue

Research – Get Quotes (if different from the Reception venue) What’s included? Chairs, PA, etc.
Preliminary Site Visits What are the setup and take down times?
Shortlist your favourites (2-3) Anything you can exclude to save money?
Check availability for your wedding date Ceremony options onsite?
Confirm details of their package Wet weather alternative onsite?
Sign contract Guest transport to and from ceremony?
Pay deposit

Stationery

Research styles & suppliers What’s included? Save the Dates, wedding invitations? What about place cards, menus, table numbers, thank you cards, ceremony programs, seating plan?
Shortlist your favourites (2-3) Will there be additional postage costs based on the envelope size?
Check that the supplier is available to meet your timeframe How much lead time do they need?
Confirm details of their package
Sign contract
Pay deposit
Include all benchmark dates in your calendar and follow up to make sure everything goes out on schedule

Save the Date

Send out a Save the Date as soon as you have your venue(s) secured. You might need to adjust your date according to the availability of the venue, so lock in to the venue first.

Bridal Gown

Research options What are the extra costs, such as alterations and dry cleaning?
Book appointments so that you’ll be well attended for your shopping experience What lead time will be required for alterations and/or ordering? Note: no ordering required when you shop at Second Dance.
Decide who will accompany you Do they carry accessories like veils, jewellery, etc.? Note: Second Dance carries accessories and is a one-stop bridal shop with a personal touch.
Bring pictures of what you like, but keep an open mind Do they also carry bridesmaid dresses? Note: Second Dance offers the sensational, reasonably priced, and ehtical dresses from Mimetik Barcelona.
Find the dress of your dreams!  Don’t forget to check our Wedding Dress Calculator!
Arrange for alterations, as necessary
Decide where you’ll store the gown
Acquire all lingerie, shapewear, and hosiery that you’ll need to go with the dress
Set dates for fittings
Pay the deposit
Confirm when the dresses will all be ready
Pay the balance when you pick up the dress/on the required date

Bridesmaids

Decide your Maid of Honour and bridesmaids Ask their input (within reason) about the bridesmaid dresses
Invite them to be part of your wedding party
Create a shared calendar with the party to help facilitate bridesmaid shopping
Research bridesmaid dress options What lead time is required?
Book appointments so that you’ll be well attended for your shopping experience Note: Second Dance carries Mimetik Barcelona dresses that are reasonably priced ($145-$195), ethical, and can be worn again. They’re a huge hit with bridesmaids!
Bring pictures of what you like, but keep an open mind
Arrange for alterations, as necessary
Set a date for your fitting
Pay the deposit
Pay the balance when you pick up the dresses/on the required date
Bridesmaid Gifts

Groom, Groomsmen’s Suits, Accessories

Have the groom decide his Best Man and groomsmen What’s included? Alterations, dry cleaning, pressing?
Invite them to be part of your wedding party How much lead time is required for ordering?
Create a shared calendar with the party to help facilitate suit fittings Do they carry accessories like ties, etc?
Research suit suppliers (hire/buy) – Get Quotes
Decide the supplier
Arrange for your party to be fitted
Arrange for alterations, as necessary
Pay the deposit
Book the final fitting and the pickup date
Groomsmen Gifts

Wedding Stylist

Research – Get Quotes What’s included? Lighting, stationary, table settings, etc.
Shortlist your favourites (1-2) Who performs the work on the day of the wedding?
Check availability for your wedding date What time do they setup? Pack up?
Confirm details of their package Share a Pinterest board with them?
Sign contract
Pay deposit
Arrange another meeting to finalize details
Re-confirm details (3 months before wedding)

Gift Registry

Research options Do they provide a personalised service?
Shortlist your favourites (2-3) Do guests choose items online or in store?
Arrange a meeting for details Gift wrapping?
Confirm details of their package Returns? Exchanges?
Sign contract Are items picked up or delivered?
Pay deposit
Include information on your invitation

Invitations

Send the formal Wedding Invitation once the full details have been confirmed: venue(s), times, suggested accommodation (if applicable), gift registry, etc.

Catering

Research – Get Quotes (if different from the venue)
Shortlist your favourites (2-3)
Go in for tastings
Check availability for your wedding date
Confirm details of their package
Sign contract
Pay deposit
Re-confirm details (3 months before wedding)

Alcohol & Beverages

Research – Get Quotes (if different from the venue)
Shortlist your favourites (1-2)
Check availability for your wedding date
Confirm details of their package
Sign contract
Pay deposit
Re-confirm details (3 months before wedding)

Cake

Research – Get Quotes (if different from the venue)
Shortlist your favourites (2-3)
Go in for tastings
Check availability for your wedding date
Confirm details of their package
Sign contract
Pay deposit
Re-confirm details (3 months before wedding)

Photographer

Research – Get Quotes What’s included? (Number of photos, engagement session, thank you cards, albums, etc.)
Shortlist your favourites (2-3) How long will they be on site, how much is it to extend the timing (if necessary)?
Check availability for your wedding date Method of receiving the photos?
Confirm details of their package Turn around time?
Sign contract Cost of extra prints?
Pay deposit Do they provide a Photobooth? If not and you would like to have one, follow the same booking process for the Photobooth vendor
Re-confirm details (3 months before wedding)

Videographers

Research – Get Quotes What’s included? (Length of video, format, etc.)
Shortlist your favourites (2-3) How long will they be on site, how much is it to extend the timing (if necessary)?
Check availability for your wedding date Method of receiving the finished product?
Confirm details of their package Turn around time?
Sign contract
Pay deposit
Re-confirm details (3 months before wedding)

Minister/Officiant

Research When do they arrive?
Shortlist your favourites (2-3) Is the rehearsal included or extra?
Check availability for your wedding date
Confirm details of their package
Sign contract
Pay deposit
Re-confirm details (3 months before wedding)

Flowers

Research options – get a quote (if not provided by wedding stylist) Bridal bouquet, bridesmaid flowers, buttonholes, corsages, throw bouquet, flower girls and page boys
Shortlist your favourites (2-3) Delivery or pickup?
Check availability for your wedding date Is special storage required?
Arrange a meeting for details, bring examples of what you want Are they providing full service setup of centrepieces, etc.?
Confirm details of their package
Sign contract (if necessary)
Pay deposit (if necessary)
Set a calendar date to go through the details again (4 months before the wedding)
Re-confirm details (2 months before wedding)

Wedding Band/DJ

Research live bands and/or DJs What’s included? AV? Effects? Lighting?
Short list your favourites Setup time? Pack down?
Check your wedding date is available with preferred band/DJ Check samples of their song lists and performances.
Arrange a meeting to get a quotation and general details – (extra tips/questions below) Can they provide music for the ceremony? What about pre-dinner drinks?
Confirm details of their package Can they provide a microphone for speeches?
Sign contract (if necessary)
Pay deposit (if necessary)
Re-confirm details (3 months before wedding)

Guest Favours

Make arrangements as necessary Will you have guest favours?

Wedding rings

Don’t forget the rings!

We hope that this checklist helps your wedding planning process. We include a handy wedding checklist booklet in each of our Something Blue™ Bridal Helper boxes. Be sure to pick up your free helper as a free gift when you visit our Second Dance Bridal boutique or see us at an upcoming bridal show.

 

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